Council Meeting Minutes and Agendas

Overview

Due to Covid restrictions, public gallery seating will be restricted. Tickets will be available online, until the allocation has been exhausted.

Council meetings will be live streamed via the Council's website.

To view Council Committee's agendas & minutes please view here

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General Information

Ordinary Meetings of Council are held once a month, except during a summer break in late December and January.  Meetings commence at 3.30 pm.

Members of the public attending or speaking at a meeting will be recorded and publicly broadcast.

Members of the public are able to address Council during the Public Forum about a Visitor Item or in relation to a proposal to close part of a meeting to the public. 

Applicants to speak are required to sign a declaration that includes acknowledging that Council is legally required to live stream its meetings and consenting to their image and address being publicly broadcast. 

Applicants are also required to undertake that if approved to speak they will not make any defamatory comments or imputations, and that they agree to indemnify Council in respect of any defamatory statements or imputations they make.

Meetings are live streamed (excluding closed sessions) in accordance with Council's Code of Meeting Practice

Public Forum

Public Forum provides an opportunity for the public to speak on any item on Council’s agenda.

Council will hold a Public Forum at 3pm on the day of the Ordinary Meeting of Council. Public forums may also be held prior to extraordinary council meetings and meetings of committees of the Council.

How can the public address the Forum?

Members of the public can apply to address Council on any item that is on the agenda of Ordinary Council Meeting. A person may apply to speak on no more than one (1) item of business on the agenda of the council meeting. 

A limited number of places are available to speak at each meeting.

All requests for consideration need to be submitted by 4.30pm two business days prior to the meeting. This will generally be on the Monday in the week of the Council meeting using the Public Forum Application form.

To ensure an equal opportunity for members of the public to apply to speak, the form will only be accepted for consideration after the relevant Council meeting agenda is published on Council’s website.

Presentations by members of the public are limited to five (5) minutes duration each and are restricted to one (1) speaker 'for' and one (1) speaker 'against' on an item of business. 

Legal representatives acting on behalf of others are not to be permitted to speak at a public forum unless they identify their status as a legal representative when applying to speak at the public forum.

The General Manager or their delegate may refuse an application to speak at the Public Forum. 

For further information about Public Forum see Council’s Public Forum Guidelines(PDF, 191KB) and Code of Meeting Practice.

 

Visitor Items

If the General Manager has determined that a development matter is considered to be a Visitor Item, the applicant and those who have made a submission will be invited to apply to speak in relation to that Visitor Item. The relevant application form will be included with the invitation.

The declaration of a matter as a Visitor Item shall allow a maximum of two (2) speakers (one in favour, one opposed) to nominate to address Council on the item prior to entering debate. Speakers are limited to five (5) minutes duration each.

The determination as to who shall speak will be at the discretion of the General Manager in preparation of the meeting agenda.

Speaking on a Proposal to Close the Meeting to the Public

Members of the public are allowed to make representations at a meeting, before any part of the meeting is closed to the public, as to whether that part of the meeting should be closed.

Where the matter has been identified in the agenda of the meeting as a matter that is likely to be considered when the meeting is closed to the public, in order to make representations members of the public must first make an application to Council in the approved Application to speak on a proposal to close the meeting form

The form must be received by Council no later than 4.30pm two business days prior to the meeting. This will generally be on the Monday in the week of the Council meeting.

No more than two (2) speakers are permitted to make representations on a proposal to close part of a meeting to the public, and each speaker is limited to one (1) minute.

The General Manager or their delegate may refuse an application to speak.

Questions from the Community Session

The Questions from the Community Session is designed to provide access to the governing body of Council. All service requests and questions regarding to operational matters should be directed to the General Manager. 

The Questions from the Community Session is held at 2.45pm on the day of the Ordinary Meeting of Council and may also be held prior to extraordinary meetings. The session will be Chaired by the Interim Administrator and will not be livestreamed.

Members of the community wishing to ask questions are required to register their attendance no later than 12 pm on the day of the session.

Covid-19 restrictions will be adhered to based on the current Public Health Order, this may require the community to participate via audio-visual link.
 

Questions from the Community Registration

Council Meeting Dates

Council Meeting Dates 2021

  • 10 February
  • 24 February
  • 10 March
  • 24 March
  • 21 April
  • 12 May
  • 9 June
  • 14 July
  • 11 August
  • 8 September
  • 13 October
  • 10 November
  • 8 December