Filming & Photography Permits

• Public Liability Insurance Certificate of Currency for minimum $20 million noting Wingecarribee Shire Council as an interested party.
• Risk Assessment for each location
• Location Map (including any temporary structures that may be erected, if applicable)

• Copy of Section 138 Application Form and payment for any road closures or works within a road reserve (Application via the NSW Planning Portal).
• Location plan for vehicle unit base
• Location plan of parking of those involved in the production.
• Description of production vehicles and registration details. 
• Any other information to support your application.
• If you are planning on using a drone for filming you must include a copy of your Casa licence with the application.
• Any other approvals that might be needed, such as from Transport for NSW if you wish to close state or regional roads, etc.

Note: All fees are relate to 2025/26 Fees and Charges (page 81) and include GST. For the hire of constructed facilities such as town halls, community centres, and swimming pools, please refer to relevant areas of this document.

1. General Conditions of Consent

a) All applicants must have read the Code of Conduct for Location Filming in NSW, located in the 2025 Filming Protocol. This can be viewed on their website.

b) All cast and crew shall abide by the conditions of hire as set out in the approval permit.

c) Filmmakers must comply with all Council signs, and all directions from Council officers or other authorities.

2. Notification

a) In accordance with the Code of Conduct for NSW Local Government Filming protocol 2025 all applicants shall obtain relevant approvals for the filming activity to be conducted.

b) Where directed by Council, the Production Company must undertake an information letter box drop and personal communication to all business proprietors, residents and other occupants in the vicinity to be completed by (date as dictated by Council), with any concerns or requirements raised, resolved or accommodated to the satisfaction of the Council.

c) In accordance with the Code of Conduct for NSW Local Government Filming protocol 2025, the information letter drop must advise residents and businesses in the area of what is planned, when and where, including details and conditions of the filming approval. It shall also provide a contact name and number for a representative at the production office and the on-site location.

d) A copy of the information letter drop must be submitted with the application form should it be relevant to the filming location site.

e) In accordance with the Code of Conduct for NSW Local Government Filming protocol 2025 and SEPP (Exempt and Comply) 2.114(d), when filming on private land for more than two (2) consecutive days filmmakers are required to provide Council with a film management plan. Filmmakers must also notify and provide the community and surrounding business five (5) days written notice of the filming activity, even if specific approvals for filming are not required as per SEPP (exempt and comply) 2.114 (E).

f) In accordance with the NSW Local Government Filming protocol 2025 when filming for an extended period or when undertaking activities with a high impact on community amenity, allow for community feedback on the proposed arrangements.

3. Brief cast and crew

a) In accordance with the Code of Conduct for NSW Local Government Filming protocol 2025 all film crew shall be thoroughly briefed on the nature and practical application of the approval given and any specific conditions or requirements attached to the filming approval.

4. Parking

a) In accordance with the NSW Local Government Filming protocol 2025, Film makers shall contact Council, with sufficient notice, to discuss parking plans for essential vehicles and unit bases, and to ascertain if a traffic management plan (TMP) is required.

b) In accordance with the NSW Local Government Filming protocol 2025, the applicant may consult directly with the community over parking issues, where appropriate. This may include arranging alternative parking for residents and/or assistance in access to vehicles and transport arrangements in high density residential locations. Any such assessments must be brought to the attention of Council.

5. Health and safety / risk assessment

a) In accordance with the NSW Local Government Filming protocol 2025, The Production Company and Filmmakers shall carry out hazard and risk assessments of any locations or premises to be used for filming or film related activities. A location shoot is a workplace and work health and safety requirements must be observed.

b) In accordance with the NSW Local Government Filming protocol 2025, the Production Company shall ensure the production has appropriate levels of public liability insurance and all necessary licenses and permits relating to filming activities.

c) It is the Filmmaker’s responsibility to verify immediately before commencement of activities that the location is safe and suitable for the approved use (as Council can’t be responsible for last minute hazards eg. broken glass).

6. Parking

a) In accordance with the NSW Local Government Filming protocol 2025, all crew, cast and extras must park in accordance with normal requirements unless special arrangements have been approved by the Council or Police. All crew and unit vehicles are to be legally parked at all times.

b) In accordance with the Code of Conduct for Location Filming in NSW 2009, essential vehicles and unit trucks should not be parked in front of active restaurants.

c) In accordance with the Code of Conduct for Location Filming in NSW 2009, generators should not be parked in front of residential buildings.

d) In accordance with the Code of Conduct for Location Filming in NSW 2009, the applicant shall ensure that trucks and other vehicles fit under trees to avoid damage to branches. No trees, shrubs or other vegetation are to be moved, lopped or damaged. Care must be taken with parking oversized unit trucks in order to protect trees.

e) Unit or crew vehicles must only be parked in designated parking areas, unless otherwise stated in this permit. Parking on grassed areas is prohibited unless otherwise stated in this permit.

f) The Production Company must ensure that only the Production Vehicles nominated in the attached Parking Permit are to be parked at the approved locations.

g) Residential notification of changed parking conditions must be forwarded by an information letter drop to all business proprietors, residents and other occupants in the vicinity, to be completed by (date as dictated by Council).

h) The Production Company must ensure that any traffic control undertaken in conjunction with filming shall be conducted by Police or accredited traffic controllers and shall comply with all relevant WHS and industry safety standards.

i) The parking of any unit or crew vehicles on a state road requires TfNSW Approval.

j) Road event permit and/or filming permit must always be on-site and located in a clearly visible position inside approved vehicles.

k) The applicant shall reimburse the Council for the cost of repair of any damage caused to either the public way and/or to the ticket parking machines at the approved locations, arising for the occupation of the spaces.

l) The Production Company shall ensure that at no time during the use of the parking spaces shall any equipment or materials be left on footpaths and pathways, unless otherwise stated.

7. Noise

a) All generators and other equipment that are to be used must conform to the Department of Environment and Conservation Guidelines and not create a nuisance to the amenity of the neighbours.

b) Any noise generated by the filming and associated activities shall not give rise to an increase of 5dBA or more above the indoor background sound pressure level.

c) In accordance with the NSW Local Government Filming protocol 2025, Filmmakers are to keep noise to a minimum, particularly when arriving in a neighbourhood before 7.00am or during night shoots.

d) In accordance with the Code of Conduct for Location Filming in NSW 2009, truck engines should not be left idling under residents’ windows.

e) No Amplification of any kind is to be used including loud hailers or megaphones.

8. Traffic (pedestrian and vehicular)

a) Production personnel must co-operate with state agencies and local Council to maintain efficient traffic flows and the safety of other road users. The Production Company must ensure that the activities are undertaken without unduly disrupting stakeholders, pedestrians and/or motorists in the vicinity of the location, by at all times ensuring the right of unrestricted access and by maintaining a safe and clear footway for public use.

b) In accordance with the NSW Local Government Filming protocol 2025, traffic stopping and traffic diversions must be carried out by accredited Traffic Controllers and in accordance with a traffic management plan as agreed by Council, and if necessary, the RTA.

c) In accordance with the NSW Local Government Filming protocol 2025 pedestrian traffic should not be obstructed or impeded at any time, without prior Council approval.

d) Filming approvals do not permit the closing of any public road to normal uses or disruption to traffic, including pedestrian movement, unless specifically authorised by Council.

e) A minimum of 1.8 metres clear width on the footpath must be available for pedestrians.

9. Shops and businesses

a) In accordance with the NSW Local Government Filming protocol 2025 film makers shall give particular consideration to businesses whose trade could be adversely affected by filming activities.

b) The applicant must minimise any potential inconvenience to residents or adjoining business premises during filming.

c) In accordance with NSW Local Government Filming protocol 2025 Where alternative parking arrangements are required for businesses and residents, there may be costs to the production, although these should arise only if essential and reasonable. All costs should be transparent and consistent.

10. Evidence of permits on site

a) In accordance with the NSW Local Government Filming protocol 2025, a copy of the filming permit (and other regulatory approval) shall be on-site all times and in the possession of the Location or the Unit Manager, who should be identifiable by all crew members.

b) In accordance with the NSW Local Government Filming protocol 2025, applicants are to consult with Council and other approving authority if there are material changes to filming plans, in case an amended approval is required.

c) Council reserves the right to amend or cancel this approval at any time.

11. Communication

a) In accordance with the NSW Local Government Filming protocol 2025, Filmmakers are to report any damage to the site as soon as possible and be able available to verify that the conditions of approval are met.

12. Removal of litter

a) The applicant shall ensure that all litter is removed before the end of each day’s filming.

b) The Production Company shall ensure that the area to be used for filming and related filming activities shall be maintained in a clean and tidy condition to the satisfaction of the Council with all waste materials bagged and removed from the site by the Production Company.

c) In accordance with the NSW Local Government Filming protocol 2025 Councils may require damage or cleaning bonds as deemed fit. Any costs involved for any extraordinary cleaning subsequently required during or after the shoot, which is to be undertaken by the Council, will be borne by the applicant.

13. Risk management / Work Health and Safety

a) In accordance with the NSW Local Government Filming protocol 2025, Filmmakers, cast and crew are to abide by film industry safety practices, especially in relation to special effects, stunts and the use of firearms and weapons.

b) All cables located on footpaths are to be covered by SafeWork NSW approved ramps and/or other safety measures.

c) Appropriate safety measures and hazard markers must be in place to prevent injury or harm to the public and production crew.

d) All lighting must be directed away from motorists on nearby carriageways and from residential premises.

14. In accordance with the NSW Local Government Filming protocol 2025, filmmakers are to:

a) Leave the location clean and tidy and in its pre-filming condition.

b) Only leave fixtures and fittings at the location where this is requested or approved by the local Council.

c) Report any damage.

d) Undertake a site inspection with the Council or approving authority's Film Contact Officer if required.