Codes and Policies

The Expenses and Facilities for the Mayor and Councillors Policy was adopted by Council on the 18 June 2025.

The objectives of this policy are to: 

• Enable the reasonable and appropriate reimbursement of expenses incurred by Councillors while undertaking their civic duties

• Enable facilities of a reasonable and appropriate standard to be provided to Councillors to support them in undertaking their civic duties

• Ensure accountability and transparency in reimbursement of expenses and provision of facilities to Councillors

• Ensure facilities and expenses provided to the Mayor and Councillors meet community expectations

• Support a diversity of representation

• Fulfil Council’s statutory responsibilities.

The Farmland Policy was adopted by Council on the 18 June 2025.

The objectives of the Policy are:

• To provide clear guidance and criteria that allows any applications for Farmland rating to be determined in a consistent and timely manner.
• To promote the image of Council as efficient, consistent, and fair.

The objectives of this policy are to:

• Provide a framework for the preservation and use of Council’s limited financial resources to support Council’s financial strategy and ensure long term financial sustainability and capacity to provide quality services on an ongoing basis.

• Provide agreed direction and control in respect to the type of reserves that are required.

The Fraud and Corruption Control Policy was adopted by Council on the 13 February 2019.

The objectives of this policy are to: 

• Affirm that Council does not accept or tolerate any act of fraud or corruption, and

• Outline Council’s approach to fraud and corruption control within the themes of prevention, detection and response.

The Policy for the Hire of the Mittagong Memorial Hall 3.42 was adopted by Council on the 11 February 2015.

• To establish acceptable standards of behaviour for Holiday Rental Guests and

Visitors to minimise any adverse social or environmental impacts;

• To assist Owners and Managers of Holiday Rental accommodation to meet the needs

government authorities; and

• To inform the community of the standards of conduct expected from Holiday Rental

amenity impacts.

The Incoming Sponship and Donations Policy was adopted by Council on 23 September 2025.

The objectives of this Policy are to: 

• Detail the correct process for seeking, accepting, and managing incoming sponsorships and incoming donations for events, programs, services, or assets run by Council. 

• Ensure all incoming sponsorships and donations are assessed, approved, and reported in a transparent, consistent, and ethical manner. 

• Safeguard Council’s independence, probity, and reputation by preventing any real or perceived influence on Council’s decision-making. 

•   Support Council’s brand and strategic direction in alignment with the Wingecarribee 2035 Community Strategic Plan, Delivery Program, and relevant legislation. 

• Promote responsible engagement with the community and sponsors/donors, delivering shared community benefit while upholding public trust. 

The Policy was adopted on 15 October 2025.

The objectives of this policy are:

• Establish a clear and consistent approach to leasing and licensing Council-managed land and buildings.
• Strengthen equity and transparency in how access is granted and priced.
• Align decisions with community benefit and strategic priorities, ensuring facilities are used for their highest public value.
• Support financial sustainability, with market rent as the baseline and a structured pathway for community rent subsidies where public value is demonstrated.

Ensure legislative compliance and contemporary governance, including consistent terms, review mechanisms, and conflict-of-interest controls.

The Liquid Trade Waste Policy was adopted by Council on the 13 June 2018.

The objectives of this policy are to: 

• Detail the approval process for liquid trade wastes discharged into Council’s sewerage system to ensure compliance of liquid trade waste dischargers with Council’s approved conditions

• Outline the basis for levying of appropriate sewerage and liquid trade waste fees and charges

• Ensure the proper control of liquid trade waste discharged to the sewerage system to protect public health, worker safety, the environment and Council’s sewerage system

• Promote waste minimisation and water conservation

The Loan Borrowings Policy was adopted by Council on the 23 May 2018.

The objectives of this policy are to: 

Ensure that the use and management of Council borrowings:

• Complies with the Ministerial Revised Borrowing Order dated 13 May 2009;

• Is undertaken with due regard for Council’s role as a custodian of public funds;

• Is undertaken with the care, diligence and skill that a prudent person would exercise in managing the affairs of other persons; and

• Complies with Council’s overall risk management philosophy.

Council’s power to borrow funds arises from Section 621 of the Local Government Act 1993. As a custodian of public funds, Council must exercise the reasonable care and diligence that a prudent person would exercise when borrowing funds.

Council recognises that loan borrowings for infrastructure are an important funding source for local government and that the full cost of funding infrastructure works should not be borne entirely on present-day ratepayers, but also future ratepayers who will also benefit from the use of the funded infrastructure.

This policy provides a framework for Council to borrow funds while ensuring the ongoing financial viability of Council; by not permitting overall borrowings to extend Council beyond its ability to meet future repayments and budgetary obligations.