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Proactive Release of Information Register

Mandatory Proactive Release of Open Access Information


Under the Government Information (Public Access) Act 2009 (GIPA Act), Council is required to make the government information that is its open access information publicly available unless there is an overriding public interest against disclosure of the information. Section 6(2) of the GIPA Act provides that:


Open access information is to be made publicly available free of charge on a website maintained by the agency (unless to do so would impose unreasonable additional costs on the agency) and can be made publicly available in any other way that the agency considers appropriate.


Council’s Proactive Release of Information Register includes hyperlinks that provide you with direct access to much of this information and details how you can access the open access information that is not published on the website where Council has determined that publishing the information online would impose unreasonable additional costs on Council.


If the open access information you are seeking has not been published on Council’s website, you may request access to the information by contacting Council.


Note: For access to previous versions of documents that are not accessible below, please contact Council to discuss accessing such documents.


Open access information prescribed by section 18 of the Government Information (Public Access) Act 2009


Description of record containing open access information

How to access the information

Council's Agency Information Guide

Access to Information Held by Council

Reports to Parliament under the Public Interest Disclosures Act 1994 and the Government Information (Public Access) Act 2009

This information is included in Council’s annual reports published online at Annual Reports.

Policy documents which affect members of the public

Policies

Disclosure log


Note: The disclosure log provides details of access applications in response to which Council has decided to provide access to information and for which Council decides the information may be of interest to other members of the public.

Disclosure log from 01 January 2018 (PDF, 261kB)


Disclosure log to 31 December 2017 (PDF, 124kB

Register of Council contracts valued at $150,000 or more

Register of Council Contracts with Private Sector

Record of any open access information Council does not make publicly available on the basis of an overriding public interest against disclosure

Record of Open Access Information Not Made Available (PDF, 317kB)


Open access information prescribed by Schedule 1 to the Government Information (Public Access) Regulation 2018


Information about Council


Description of record containing open access informationHow to access the information

Current and most recent previous version of the model code of conduct prescribed under section 440(1) of the Local Government Act 1993

The current model code of conduct is available through the Office of Local Government website at Model Code of Conduct.

Most recent previous version: Contact the Office of Local Government.
Council's adopted Code of Conduct and the most recent previous version of Council's adopted Code of ConductCurrent version: Policies

Most recent previous version: Code of Conduct, adopted 12 June 2019

Council’s current Code of Meeting Practice and the most recent previous version of Council’s Code of Meeting Practice

Current version: Policies

Most recent previous version: Code of Meeting Practice, amended 08 July 2015
Annual Report Current and previous annual reports are available at Annual Reports.
Annual Financial Reports

Current and previous annual financial reports are provided in the Audited Financial Statements annexed to Council’s annual reports. Current and previous annual reports are available at Annual Reports.

Auditor's Reports

Current and previous auditor’s reports are provided in the Audited Financial Statements annexed to Council’s annual reports. Current and previous annual reports are available at Annual Reports.

Management Plan

Note: This has been replaced by the Integrated Planning and Reporting framework which requires the development of long, medium and short term plans detailing how the community's vision, aspirations and priorities will be delivered via Council projects and services. 
Current and previous versions of Council's integrated planning and reporting documents are available at Integrated Planning and Reporting.
Equal Employment Opportunity Management PlanEEO Management Plan (PDF, 61kB)
Policy concerning the payment of expenses incurred by, and the provision of facilities to, CouncillorsCurrent version: Policies

Most recent previous version: Payment of Expenses and Provision of Facilities to the Mayor and Councillors Policy, adopted 25 November 2015
Annual reports of bodies exercising functions delegated by CouncilNot applicable 
Any codes referred to in the Local Government Act 1993

Note: This includes the Model Code of Conduct, Council's Code of Conduct, Code of Meeting Practice (all of which are referenced above) and the Local Government Code of Accounting Practice and Financial Reporting.

Visit the Office of Local Government’s website at Guidelines, Codes, and Practice Notes.

Returns of the interests of Councillors, designated persons and delegates
Returns for Councillors are available at Pecuniary Interest Register.

Returns for designated persons for the 2019/20 Financial Year are available at 2019/20 Pecuniary Interest Returns of Designated Persons.

If you are seeking access to a pecuniary interest return dated prior to 01 October 2020 that is not available above, please contact Council.
Agendas and business papers for Council and Council committee meetings (except any part of a meeting that is closed to the public).

Note: The only Council committee this currently applies to is the Finance Committee.


If you are seeking access to historical agendas that are not available via the above links, please contact Council.
Minutes of Council and Council committee meetings (but restricted, in the case of any part of a meeting that is closed to the public, to the resolutions and recommendations of the meeting)

Note: The only Council committee this currently applies to is the Finance Committee. 

Council Meetings


Council Committees


If you are seeking access to historical minutes that are not available via the above links, please contact Council.

Departmental representative reports presented at a Council meeting in accordance with section 433 of the Local Government Act 1993

No such reports have been presented in the current or most recent financial years. If you are aware of a historic report and would like access to it, please contact Council.

Land registerPlease request access by contacting Council.
Register of investments

Note: The register of investments is reported to Council meetings and included in the business papers published on Council's website.
Council Meetings

If you are seeking access to historical agendas that are not available via the above link, please contact Council.
Register of delegations

Please request access by contacting Council.

Register of graffiti removal work. Not applicable  

Register of current declarations of disclosures of political donations


Note: This information is available via the NSW Electoral Commission website, which details political donations and electoral expenditure disclosed by political parties, elected members of Parliament and local Councils, candidates, third-party campaigners and political donors at State and local government elections.

Visit the NSW Electoral Commission website at View Disclosures
Register of voting on planning mattersRegister for Voting on Development Matters


Voting on planning matters is also recorded in the minutes of the relevant ordinary meeting of Council, available online at Council Meetings. If you are seeking access to historical minutes that are not available via this link, please contact Council.


Plans and policies


Description of record containing open access informationHow to access the information 
Local policies adopted by Council concerning approvals and orders
Council does not have any such policies. Other Council policies are available at Policies.
Plans of management for community landCurrent versions: Plans of Management

If you are seeking access to a previous version of a particular plan of management, please contact Council.
Environmental planning instruments, development control plans (DCPs) and contributions plansWingecarribee Local Environmental Plan (WLEP) 2010 (links to both current and previous versions)

Current DCPs and contributions plans are available at:
If you are seeking access to the most recent previous version of a DCP or contributions plan, please contact Council.

Information about development applications

Description of record containing open access informationHow to access the information 

Development applications and any associated documents received in relation to a proposed development including the following:

  • home warranty insurance documents
  • construction certificates
  • occupation certificates
  • structural certification documents
  • town planner reports
  • submissions received on development applications
  • heritage consultant reports
  • tree inspection consultant reports
  • acoustics consultant reports
  • land contamination consultant reports


Note: This does not apply to so much of the information about development applications which consists of:

  • the plans and specifications for any residential parts of a proposed building, other than plans that merely show its height and external configuration in relation to the site on which it is proposed to be erected, or
  • commercial information, if the information would be likely to prejudice the commercial position of the person who supplied it or to reveal a trade secret, or
  • development applications made before 1 July 2010 and any associated documents received (whether before, on or after that date) in relation to the application.

Certain information may be available through the DA Tracker.


If the information you are seeking is not available through the DA Tracker, please contact Council and provide details of the particular development application(s) you are seeking information about.


Note: Under the Copyright Act 1968 (Cth), Council can only provide copies of certain documents (such as plans and certain reports) where the copyright owner has consented or in other limited circumstances.


Access to documents that are subject to copyright shall be granted by inspection only unless otherwise permitted by the Copyright Act 1968 (Cth).

A record that describes the general nature of the documents that Council decides are not to be made publicly available on the basis of the above exceptionRecord of open access information excluded by Schedule 1 clause 3(2) of the Government Information (Public Access) Regulation 2018 (PDF, 284kB)

For information relating to a particular development application, please contact Council and provide details of the particular development application(s) you are seeking information about.
Records of decisions made on or after 1 July 2010 on development applications (including decisions made on appeal). 

Certain information may be available through the DA Tracker.


If the information you are seeking is not available through the DA Tracker, please contact Council and provide details of the particular development application(s) you are seeking information about.



Approvals, orders and other documents


Description of record containing open access informationHow to access the information 

Applications for approvals under Part 1 of Chapter 7 of the Local Government Act 1993 and any associated documents received in relation to such an application

Please request access by contacting Council and provide details about the particular matter you are seeking information about.

Applications for approvals under any other Act and any associated documents received in relation to such an application

Please request access by contacting Council and provide details about the particular matter you are seeking information about.

Records of approvals granted or refused, any variation from Council policies with reasons for the variation, and decisions made on appeals concerning approvals

Please request access by contacting Council and provide details about the particular matter you are seeking information about.

Orders given under Part 2 of Chapter 7 of the Local Government Act 1993, and any reasons given under section 136 of the Local Government Act 1993

Please request access by contacting Council and provide details about the particular matter you are seeking information about.

Orders given under the authority of any other Act. 

Please request access by contacting Council and provide details about the particular matter you are seeking information about.

Records of building certificates under the Environmental Planning and Assessment Act 1979

Please request access by contacting Council and provide details about the particular matter you are seeking information about.

Plans of land proposed to be compulsorily acquired by Council

Please request access by contacting Council and provide details about the particular matter you are seeking information about.

Compulsory acquisition notices

Please request access by contacting Council and provide details about the particular matter you are seeking information about.

Leases and licences for use of public land classified as community land

Please request access by contacting Council and provide details about the particular matter you are seeking information about.

Performance improvement orders issued to Council

Performance Improvement Order issued on 8 September 2020 (PDF, 108kB)

 


Authorised Proactive Release of Council Information


In addition to open access information, Council is also authorised to make any government information that it holds proactively available to the public unless there is an overriding public interest against disclosure of the information. This is a discretionary authority to release information in any manner considered appropriate, free of charge or at the lowest reasonable cost. The Proactive Release of Information Register therefore also includes information that Council has decided is in the public interest to make available without imposing unreasonable additional costs on Council.


Note: Council encourages members of the public to contact Council with suggestions for information which it can consider for authorised proactive release.


Authorised proactive release of information program


 Type of informationHow to access the information 
Annual reports to the Minister for Local Government under section 125 of the Government Information (Public Access) Act 2009 on Council's obligations under that Act

Note: Only reports for the previous two reporting periods are published. Reports cover the period of 30 June to 1 July in the given years. The statistical information included in the reports is auto-filled from information inputted into the NSW Information and Privacy Commission's GIPA Tool.
2019/20 Government Information (Public Access) Act 2009 Annual Report for Wingecarribee Shire Council

2018/19 Government Information (Public Access) Act 2009 Annual Report for Wingecarribee Shire Council
Council's most recent annual report on its food regulatory activities as provided to the NSW Food Authority2019 Food Regulation Partnership Activity Report (PDF, 96kB)
Documents relating to the protection of the Latham's Snipe habitat located within the Southern Highlands Botanic Gardens Documents (PDF, 7187kB)
Gifts and Benefits RegisterFraud and Corruption Control
Mayor's Official DiaryOfficial Mayoral Diary
Record of Councillor attendance at Council meetingsCouncillor Attendance Sheets
Record of Councillor expense claimsCouncillor Expenses Claims
Register of declarations of interest (pecuniary and non-pecuniary) by Councillors at Council meetings

Register for Disclosure by Members


Declarations of interest are also recorded in the minutes of the relevant ordinary meeting of Council, available online at Council Meetings.


If you are seeking access to historical minutes that are not available via the above link, please contact Council.



Last Updated: November 25th, 2020
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