Community Catering Trailer Loan Request

Councils Responsibilities

Council agree to:

1. Provide an operational catering trailer to the community organisation/group. A $250 refundable bond is required and the community catering trailer user agreement must be signed.
2. Provide advice if required on how to use the trailer and equipment.
3. Ensure both parties have signed copies of the Community Catering Trailer User Agreement.
4. Once booking is confirmed Council reserves the right to advise Police and Wingecarribee Shire Council Rangers of the dates that your event will operate
5. Council Events have priority over other applications.
6. Council may accept, deny or cancel the hire of the catering trailer to any applicant at any time at its discretion.
7. Council may vary the terms and conditions of hire at any time at its absolute discretion.
8. Council may deny future hiring of the catering trailer to any applicant due to previous misuse, and unsatisfactory condition of the trailer on return.
9. Council will not be responsible for any personal items left behind in the trailer or items belonging to the group/organisation hiring the trailer.

Organisation Responsibilities

In hiring the Community Catering Trailer the organisation agrees to:

1. Assume responsibility for any risks associated with using and installing the catering trailer and takes full responsibility for all damages, injuries and expenses that may arise from the use of the trailer and equipment contained in the trailer and releases Wingecarribee Shire Council, Councillors, employees, agents and officers of council from any or all liability for damages, loss or injury however caused that the applicant may suffer as a result of or arising from breach of these terms and conditions and the installations and use of the community catering trailer.
2. Indemnify and keep indemnified Wingecarribee Shire Council, Councillors, employees, agents and officers of council of any liability claim, demand, cost or damage they may incur as a result of or arising from , whether directly or in directly , breach of the terms and conditions and use and installation of the community catering trailer. To the extent that the Civil Liability Act 2002 may operate to reduce the effectiveness or extent of this indemnity, the parties expressly contract out of the requirements of that Act.
3. Use the community catering trailer in accordance with the trailer user agreement and as outlined in the loan request form.
4. Use the community catering trailer only in the Wingecarribee Shire Local Government area.
5. Position, erect and dismantle the community catering trailer with care following the user guide.
6. Pay for repair of any damage, cost of replacement of any missing components, equipment and any associated freight charges incurred during the period of use be the organisation.
7. Collect and return from / to Wingecarribee Shire Council Depot (Berrima Road Moss Vale).
8. Collection between 10.00 am and 3.30 pm on the last working day prior to the event.
9. Return between 10.00 am and 1.00 pm on the first working day after the event. Alternatively if it can be collected and returned on the same day as the event if occurring on a week day between 10.00 am and 3.30 pm this is desirable.
10. Provide all catering equipment, utensils, cleaning products and supplies for use at the event, other than those outlined in the Catering Trailer Components.
11. Notify Council of the cancellation at the earliest possible opportunity should the catering trailer no longer be required.
12. Return the trailer in a satisfactory condition upon Plant Superintendants approval. 

The User Guide on how to secure the Community Catering Trailer to a vehicle are to be adhered to at all times and will be available at collection of the trailer. 

Any establishment hiring the Community Catering Trailer must provide proof of Public Liability Insurance in a minimum amount of $20 million per event coverage. This proof of insurance must be included with the Loan Request Form.  

Complete the Community Trailer Loan Request Form 1 month prior to your event. 

Please include a copy of the organisations Public Liability Insurance and event Risk Assessment.

A Wingecarribee Shire Council staff member will contact the group/organisation to confirm the requested booking date. (Submission of Loan Request Form does not automatically guarantee permission to hire)

Once the hire has been approved, the group/ organisation is responsible for arranging payment of the $250 refundable deposit.  The refundable deposit must be paid before the trailer can be collected. Note: No GST is applicable to the refundable deposit. 

The trailer is to be collected from the Plant Superintendent (Council Depot Berrima Road). Receipt of trailer hire must be presented when collecting the trailer.

A deposit refund will be issued to the applicant/ organisation as per the details on the Loan Request Form providing the trailer has been returned without damage and in a clean and serviceable condition to the satisfaction of Councils Road Safety Officer and Plant Superintendent.