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Community Facilities Booking Forms

Community Facilities Booking Forms

Procedure for Booking a Council Facility


Council has a number of halls, community centres, sporting and recreational facilities available to the community for hire.


Every organisation or individual wishing to hire a Council Facility must complete the following steps:

1. Liaise with the nominated booking officer to select the preferred date/s of hire. The Booking Officer will pencil in the date/s and the hirer will have 21 days to forward all relevant documentation to the Booking Officer.


2. Provide the following documentation:


  • completed and signed booking form
  • comprehensive risk assessment
  • a copy of the current Public Liability Certificate of Currency for $20 million dollars covering the organisation listed on the booking form and the event
  • For Community Events you must also include a site plan

Please note that confirmation will only be given once we have received the above documentation and have received payment of any bond required (if applicable). 


3. Ensure that all items required for the Hire of a Council Facility (this includes insurances, risk assessments and contractors details) are with the booking officer 28 days prior to the hire to gain access to the facility, or the booking will be cancelled.


Note: A public event on Bush Fire Prone Land may require a Development Application. Please contact Council’s Duty Planner on 4868 0888 or email duty.planner@wsc.nsw.gov.au to check prior to submitting your Booking Request Form and attached written confirmation of the advice provided.


DocumentFile TypeFile Size

Terms & Conditions 2020

pdf icon

522kB

Facility Hirer's/ Open Spaces Risk Assessment 

pdf icon

197kB

Halls Booking Request

pdf icon 

712kB

Recreational Space/ Sports Field Booking Request

pdf icon

752kB

Halls

link 

Parks, Reserves and Ovals

link
 

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Last Updated: July 3rd, 2020
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