Recreational Space/ Sports Field Booking Request

Booking a Recreational Space/ Sports Field

Every organisation or individual wishing to hire a Recreational Space/Sports Field must complete the follow steps to book the facility:

By Mail

Step 1.Choose the facility that best suits your requirements

See Sports Fields for a list of suitable venues. 

Step 2.Liaise with Council’s facilities staff to select the preferred date/s of hire 

The facilities team will pencil in the date/s and the hirer will have 21 days to forward all relevant documentation for the booking to be confirmed. 

Step 3.Collate the required documentation

  1. Completed and signed Recreational Space / Sports Field Booking Request Form(PDF, 393KB).  
  2. A completed Comprehensive risk assessment. To assist you Council has provided a guide for how to complete a risk assessment(PDF, 411KB)
  3. Attach a copy of your COVID Safe Plan.
  4. Attach a copy of your current Public Liability Certificate of Currency for $20 million dollars.  Please ensure the name of the organisation/group listed on the Booking Form is also listed on the Certificate of Currency and all events/activities are approved by the insurer. Note: You may be required to submit relevant insurances for any contractors, volunteers involved in your event/activity.
  5. Additional information and a site plan may be required depending on the nature of your event.
  6. Ensure that you have read Council’s Terms and Conditions(PDF, 522KB) for the hire of a facility before you sign your booking form.

Step 4.Lodgement of your booking request 

Ensure you have completed and collated all relevant documents and information as outlined in step three. 

Send either by email to: mail@wsc.nsw.gov.au

Or by post to:

Wingecarribee Shire Council, 
PO Box 141, 
Moss Vale NSW 2577

Step 5.Booking confirmation

Please note that confirmation will only be given once we have received all of the above documentation and have received payment of any bond required (if applicable). 

In Person

Step 1.Choose the facility that best suits your requirements

See Sports Fields for a list of suitable venues. 

Step 2.Liaise with Council’s facilities staff to select the preferred date/s of hire 

The facilities team will pencil in the date/s and the hirer will have 21 days to forward all relevant documentation for the booking to be confirmed. 

Step 3.Collate the required documentation

  1. Completed and signed Recreational Space / Sports Field Booking Request Form(PDF, 393KB).  
  2. A completed Comprehensive risk assessment. To assist you Council has provided a guide for how to complete a risk assessment(PDF, 411KB)
  3. Attach a copy of your COVID Safe Plan.
  4. Attach a copy of your current Public Liability Certificate of Currency for $20 million dollars.  Please ensure the name of the organisation/group listed on the Booking Form is also listed on the Certificate of Currency and all events/activities are approved by the insurer. Note: You may be required to submit relevant insurances for any contractors, volunteers involved in your event/activity.
  5. Additional information and a site plan may be required depending on the nature of your event.
  6. Ensure that you have read Council’s Terms and Conditions(PDF, 522KB) for the hire of a facility before you sign your booking form. 
     

Step 4.Lodgement of your booking request 

Ensure you have completed and collated all relevant documents and information as outlined in step three. 

Visit our Civic Centre between 8.30am and 4.30pm weekdays to submit your request and paperwork and pay the bond required (if applicable).  

Step 5.Booking confirmation

Please note that confirmation will only be given once we have received all of the above documentation and have received payment of any bond required (if applicable).